Communications
The information and communications hub for the entire company
Connect communications, day-to-day operations, news, engagement and knowledge, all in one central company communications hub.
Feed & Updates
Chat
Workgroups
Documents
Knowledge Base
Employee Handbook
Incidents
Directory
Modules coming soon to Operations Hub: Company Events, Task Manager, Forms and more…
Your Company Information & Communications Hub
Where everyone will feel at home. Your employees will love it!
News & Information Flows
Keep everyone updated on latest news, information and what is going on
With feed and daily posts, everyone is up to date on what is happening in terms of news, new measures, daily messages, changes or new goals to be achieved. This is also where you can share your experiences and the good news with your colleagues. so that everyone is included and a part of what is happening in the company right now. This is the heart of the employee portal.
- Targeted information to locations and departments
- Push notifications for greater awareness
- Like and comment on posts
- Attach files, videos and documents to posts
- Create polls and highlight employees for the good work
- Plan and schedule posts in future
Day to Day Operations
Improve internal communications and information flows significantly
With the chat and messenger module, you get a completely new method to communicate directly or to selected groups and teams in the company. No more slow e-mail, SMS or the message board, but direct communication here and now. It is efficient and lightning fast.
- Direct 1-1 chat and communication
- Setup group communication with departments, shifts, HR and more
- Share files, documents, images and videos
- Automatic push notifications new messages
Grow Teamwork
Improve teamwork and productivity
Workgroups are flexible “workspaces” where selected teams, shifts, departments or employees can have access to information and communication about specific groups or topics.
You can create as many workgroups you want and the use-cases are many. Workgroups can be open for everyone or closed for a select group, department or location.
- Working groups can be project or case oriented, but can also be a team, a work team or just any selected group
- Workgroups can be open or closed areas
- Unlimited number of channels in the workgroups
- Share information, files, documents, videos and images
- Everyone is always up to date on what is happening in their workgroups
Files- & Document Share
Files- & documents always at your fingertips
With the file and document archive, you can share all types of files and documents to the mobile – from word to PDF. No more printing, or sharing via e-mail, or documents that are not updated – but instead efficient access to files and documents for everyone.
- Share all types of files and documents
- Set access rights for groups and employees
- Supports version control completely automatically
- Smart upload and download
Knowledge Base
Give employees acces to critical operational knowledge, no matter where they are
Knowledge and know-how are very important to share with everyone throughout the company and with our knowledge library you can share all kinds of knowledge in the form of folders, articles and attachments.
With functions such as comments and additions, the company’s knowledge is continuously expanded and collected from all employees. All to the great benefit of employees, better working environment, customer service and efficiency.
- Create and share knowledge articles of any kind and type
- Share data sheets, technical specifications, brochures, guides
- Attach files, documents, video to knowledge articles
- Use as a learning medium and reference work
- With comments and additions, the company's knowledge is constantly being expanded
Company Policies
Employee handbooks, so everyone is in the loop of policies
Put the employee handbook digitally on the mobile and give everyone access to the organization policies, rules and guidelines. It provides useful insight for everyone and gives everyone access to the always current information.
This module can also be used to help onboarding new employees, who can quickly find new employee related information about their workplace and organization.
- Unlimted folders and articles
- Fully searchable
- Easy to update and manage
- Question and answer function for frequently asked questions
- Onboarding and welcoming new employees
- Everyone is always up to date with the latest policies and ongoing changes
Organization
FInd your co-workers info fast
Full overview of the company’s entire organization and structure, as well as information on all employees, departments, teams and locations in the company. All contact information for colleagues and numbers are always at hand – and always updated.
- Find contact information of all employees
- Find the right employees in departments and locations
- Find information and address information on locations and departments
- Learn more about your colleagues in their bio
- Everyone can update and maintain their own information
- Maintain emergency contacts
Customize the portal to your needs with a few clicks
The portal can be completely adapted to the company’s needs and wishes. This means that all modules and functions can be enabled or disabled, so that you get exactly the app and the content that fit your orgnization.
Need more portals? No problem, create multiple portals with ease
ZimaOne Workplace supports multiple portals within the same app, so if a portal is needed for the board, external partners, dealers, this can be created easily and quickly.